Where consistency becomes growth
Katexs
AGENT BUILD · MED SPA · MIAMI FL

Radiance Aesthetics

A 24/7 AI booking agent that filled a med spa calendar — live in 3 days.

3 days
Booking agent live
$6,200
New revenue month one
Tanya R. — Founder
Tanya R. — Founder
Radiance Aesthetics
★★★★★
The Problem

What was costing them before Katexs.

  • Lost every Saturday and Sunday booking for 2 years — no after hours system.
  • Front desk closed at 6pm — calls went to voicemail nobody checked until Monday.
  • 8 to 12 bookings lost per weekend on average.
“My calendar has not had an empty slot since week one. Katexs built the booking agent in 3 days flat.”
The Katexs Build

What we built — step by step.

A Vapi booking agent with a warm, on-brand ElevenLabs voice handles every after-hours call. The agent checks real-time Cal.com availability, books the appointment, and triggers SMS confirmations and reminders through CRM. Weekends and evenings now convert automatically.

VapiElevenLabsCal.comCRMTwilio
  1. 1
    Day 1
    Booking flow design and agent script.
  2. 2
    Day 2
    Vapi voice agent built and Cal.com integrated.
  3. 3
    Day 3
    CRM connected, SMS confirmations tested and live.
Workflow Diagrams

The actual build.

Live, draggable node diagrams — drag any node, watch the data flow.

BOOKING REQUEST FLOW
1
Client Calls
step 01
2
AI Answers
step 02
3
Service Requested
step 03
4
Availability Checked
step 04
5
Slot Confirmed
step 05
CALENDAR INTEGRATION
1
Slot Selected
step 01
2
Cal.com API Called
step 02
3
Appointment Created
step 03
4
GHL Updated
step 04
5
Confirmation Queued
step 05
CONFIRMATION AND REMINDER
1
Booking Confirmed
step 01
2
SMS Confirmation Sent
step 02
3
24hr Reminder
step 03
4
2hr Reminder
step 04
5
Client Arrives
step 05
WEEKEND BOOKING STATS
1
All Weekend Calls
step 01
2
Bookings Filtered
step 02
3
Revenue Calculated
step 03
4
Weekly Report
step 04
5
Owner Dashboard
step 05
Verified Katexs Build
Every workflow shown is a real deployed system.
Built in 3 days
From brief submitted to client live.
NDA Protected
Client details shared with permission only.
The Results

What changed after going live.

$6,200
New revenue month one
24/7
Booking coverage
3 days
To go live
“My calendar has not had an empty slot since week one. Katexs built the booking agent in 3 days flat.”
Tanya R. — Founder
Tanya R. — Founder
Radiance Aesthetics
★★★★★

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