Enrollment Inquiry Agent
by Katexs
Qualifies student fit and books the campus tour or assessment.
Overview
Parents and students research schools at odd hours. This agent answers enrollment inquiries 24/7 — explaining programs, tuition, and admission requirements — then qualifies the family and books a campus tour or assessment. It captures families while they're interested, before they move on to the next school.
What it handles
- Answers questions on programs, tuition, and admission timelines
- Qualifies student age, grade level, and family goals
- Books campus tours or placement assessments directly
- Sends follow-up emails with application links and checklists
- Alerts admissions staff when a high-intent family is ready
Channels
VoiceChatEmail
Integrations
Google CalendarHubSpotZapierMailchimp
Workflow
- 01
Inquiry Received
Parent calls, chats, or submits a form about enrollment.
- 02
Program Match
Agent asks grade level, interests, and goals to recommend the right program.
- 03
Book Tour or Assessment
Agent checks availability and books the family in for a visit.
- 04
Follow-Up Sequence
Confirmation sent with directions, plus a reminder 24 hours before.
What you'll need
- Admissions calendar
- Program and tuition information
- Campus tour or assessment booking slots